Your privacy is protected with NotaryTopsy’s trusted standards.

Privacy Policy Overview

At NotaryTopsy, we prioritize your privacy and the security of your personal data within our digital notary platform established in Singapore. This policy outlines how we collect, use, and safeguard information to provide seamless and secure online notary services.

2026/01/10

NotaryTopsy

support@notarytopsy.vip

Hospital Boulevard, Singapore, 169611

9 Sections in this Privacy Policy

8 User Rights related to Data Protection

365 Privacy Policy Review Period (Days)

Secure digital notarization with privacy assurance

Key Definitions

Understanding the terminology used throughout this privacy policy.

Personal data refers to any information relating to an identifiable individual collected by NotaryTopsy in connection with digital notarization services.
Processing means any operation performed on personal data, including collection, storage, usage, and deletion, by NotaryTopsy.
User denotes any individual accessing NotaryTopsy’s platform for digital notary services.
Service encompasses the digital notary facilitation provided through NotaryTopsy platform.
Cookies are small files stored on your device used by NotaryTopsy to enhance user experience and analyze site usage.

Data Collection Practices

NotaryTopsy collects information necessary to facilitate secure and compliant digital notarization.

Information Provided by Users

Data you submit directly during interaction with our services includes but is not limited to:

Full legal name and contact details for verification purposes.
Identification documents submitted digitally for notarization verification.
Details of the documents you wish to notarize.
Payment details required for service processing.
User account credentials created for platform access.
Communications and support inquiries shared with our team.

Automatically Collected Data

Certain information is collected automatically during your use of NotaryTopsy, such as:

IP address and browser type for security monitoring.
Usage data including pages visited and time spent for service improvement.
Device information to optimize platform compatibility.
Cookies and similar tracking technologies to personalize experience.
Geolocation data when permitted to ensure compliance with service regions.
Log data for troubleshooting and security incident analysis.

Third-Party Data Sources

We may obtain information about you from trusted partners to enhance service accuracy and security:

Verification agencies providing identity confirmation services.
Payment processors handling business transactions securely.
Legal entities for compliance and regulatory requirements.

Purposes of Data Processing

NotaryTopsy processes your data to deliver effective and lawful digital notarization services:

To authenticate identities and verify document validity.
To facilitate secure electronic notarization transactions.
To manage user accounts and preferences efficiently.
To communicate updates, support, and service information.
To comply with Singaporean legal and regulatory obligations.
To analyze platform usage and improve service quality.
To maintain system security and prevent fraudulent activities.
To provide personalized user experience and relevant notifications.

Digital notarization process and data protection

Legal Bases for Processing

Our processing activities adhere to applicable data protection laws, relying on lawful grounds including:

Performance of a contract to provide requested digital notary services.
Compliance with legal obligations under Singapore’s regulatory framework.
Legitimate interests in maintaining system security and service quality.
Consent obtained where required for specific processing activities.

Data Security Measures

NotaryTopsy employs a range of security protocols to safeguard personal data against unauthorized access, alteration, or disclosure.

Encryption of data both in transit and at rest to protect confidentiality.
Regular security audits and vulnerability assessments.
Access controls restricting data to authorized personnel only.

Cookie Policy

Our platform uses cookies to enhance your navigation and analyze usage patterns for continuous improvement.

We use essential cookies for site functionality, performance cookies for analytics, and preference cookies to remember your choices.

Categories include strictly necessary, performance, functional, and targeting cookies.

You can manage cookie preferences via your browser settings or through our cookie management options.

Learn more about our cookie usage in the full Cookie Policy.

Sharing of Personal Data

We share personal data only as necessary and with trustworthy partners to deliver our services properly:

With verification and identity validation service providers.
With payment processors for transaction handling.
With regulatory authorities for compliance purposes.
With our trusted technology service providers maintaining the platform.
With legal counsel and auditors when required.
We do not sell or rent your personal data to third parties.

International Data Transfers

Data processed outside Singapore is handled only with appropriate safeguards ensuring compliance with applicable privacy laws.

We use standard contractual clauses and other mechanisms recognized under Singapore law to protect your data during such transfers.

Data Retention Policy

Personal data is retained only as long as needed for service provision, compliance, or legitimate business purposes.

User account information is kept active while the account is in use and deleted upon account closure after regulatory retention periods.

Communications and support requests are archived securely and deleted after a defined period.

System logs are maintained for security monitoring and then anonymized or deleted according to internal policy.

Data deletion procedures ensure complete removal from active and backup storage where permitted.

Your Data Rights

NotaryTopsy respects your rights to control your personal data according to prevailing data protection laws in Singapore.

Right to access the personal data we hold about you.
Right to request correction of inaccurate or incomplete data.
Right to request deletion of your personal data where applicable.
Right to object to certain processing activities.
Right to request restriction of processing in specific cases.
Right to data portability, receiving your data in a structured format.
Right to withdraw consent at any time where processing is based on consent.
Right to lodge a complaint with the Singapore Personal Data Protection Commission if unsatisfied.

How to Exercise Your Rights

To exercise your data protection rights or inquire about your personal data, please contact NotaryTopsy’s Data Protection Officer at our address in Hospital Boulevard, Singapore, 169611, or via our official communication channels. We will address your request in accordance with applicable laws and internal procedures.

support@notarytopsy.vip

NotaryTopsy commits to addressing privacy rights requests promptly, typically within 30 days from receipt, in accordance with applicable laws and regulations in Singapore.

Marketing Communications

NotaryTopsy respects your preferences and will only send marketing communications with your consent. You can opt out at any time using the unsubscribe link provided in our communications.

To stop receiving marketing messages from us, please click the unsubscribe link in any email or contact our support team directly.

Protecting Children’s Privacy

NotaryTopsy does not knowingly collect personal data from individuals under the age of 18 without parental consent. Our services are designed for adults seeking digital notarization solutions.

Links to Third-Party Websites

Our platform may contain links to third-party sites for your convenience. NotaryTopsy is not responsible for the privacy practices or content of these external websites.

Updates to Our Privacy Policy

We may update our privacy policy periodically to reflect changes to our practices or regulations. Notable changes will be communicated via our website or email.